A board portal is an online secure platform that hosts all of your organization’s governance-related documents and information. It lets members access documents from any device and keep track of the activity of documents. This helps to improve transparency and accountability.
A good board portal must provide a central repository and a permanent record of all documents related to meetings such as audits and financials, committee reports, agendas meetings minutes, agendas, and much more. It should also have an encrypted file sharing feature that allows users to upload and share files with each other. Additionally, it should include an easy-to-use eSignatures feature that allows mobile or in-person signing and a built-in tool to verify the authenticity of digital signatures.
Whether you’re a private company, non-profit or government agency, board portals offer comprehensive features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The most effective solution is a scalable and robust framework that is able to work with your governance processes and integrates meeting dates, voting and surveys to the board members calendars.
It is crucial that all participants are involved in the selection of software for managing boards early enough, so that they can be trained and assist with the adoption. A good portal for board members will ultimately save time, increase collaboration and promote transparency and accountability.