A board meeting is when the highest level of management as well as other stakeholders meet to discuss important topics and take decisions. A successful board meeting requires efficient leadership with clear and concise agendas, as also a set of procedures for efficiently discussing and approving items.
Getting Started
The presiding officer opens the meeting by calling it to order at the scheduled beginning time and welcoming the participants. Then, the secretary of the board reads the minutes of the last meeting and the agenda to ensure everyone is on the same page. This also gives the board members the opportunity to request any additions or amendments to the documents. The board will then approve the agenda and minutes in order to proceed.
Old Business
The board will go over questions that are unresolved and were discussed but not yet ratified at the last board meeting or any items that were postponed until this one. They may also consider any new issues that arise during the meeting.
Committee and officer reports
The presiding officer will go through the reports of the officers and committees to inform the board on the state of finances and projects. It is recommended to distribute them in advance so that board members have the opportunity to examine them and ask questions.
The next step is to discuss the organization’s performance to determine how well it’s performing and what areas need improvement. This is an opportunity to brainstorm ideas for future strategies to boost growth. This is also the time when the board can talk about any obstacles that hinder progress.