It is true that planning and preparation are crucial for successful meetings. The more time you invest in ensuring your meeting is well-organized, the more effective it will be.
For brainstorming sessions, an update on a project or even a client call there are specific steps that every meeting participant must follow to prepare for the gathering. This article will provide simple guidelines to assist you in ensuring that the meeting you’re attending is productive and efficient.
Begin by identifying the objective of the meeting. Choose the topics to be discussed and then assign time slots for each. This will help you stay on track and prevent you from going off-topic. It will also help you determine your meeting length.
Then, gather any other materials that you intend to share during the meeting. These can be presentation slides, reports or any other documents that will contribute to the discussion. Make sure that they are readily accessible to participants either by adding them to the meeting invite or sharing them in your internal communications channel.
Review the list of participants and determine if each person has a role in the discussion. If not, eliminate any person with duplicate knowledge or the ability to make decisions. Consider assigning a person directly accountable for each action item.
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